Much
like teaching a man to fish rather than just giving him a fish, we saw
Peace Corps as a way to provide undeveloped and developing nations
with human resources rather than monetary resources. When we swore
in as volunteers, we also pretty much swore off the use of all
the grants/funding opportunities that we were bombarded with during
PreService Training. We weren't against helping our community to
secure local funds, but we didn't want to bring pretty much
guaranteed US funds into our community, we felt that we had a lot to
offer without making ourselves sources of easy money.
Forward to the
realities of our community. Until 2009, there wasn't a high school in
our community. The nearest high school was an hour away by bus. In
late 2008, early 2009, the movers and shakers of the community
(pretty much one extended family) met with Del Monte who owns and
grows bananas on most of the land in the area, and talked them into
converting their gymnasium into a high school. So for the 2009 school
year (Feb./Mar. - Nov./Dec.) and most of the 2010 school year,
classes were held in the gymnasium that was divided into eight
classrooms by eight foot tall 1/4 inch plywood. Sometime around
October 2010, all of the buildings belonging to Del Monte, about 200
residences and the gymnasium, were without running water. They
continued to have classes in the gymnasium, but there weren't
bathrooms and lunch had to be prepared off site (our house). With the
end of the academic year in sight, the community was willing to stick
things out.
Then
December arrived, and with it floods.
The director of the high school and the school board decided to
finish the school year in the structure just outside of town that was
being built to serve as the future high school. Final exams were held
at the new high school which was four completed classrooms, one of
which served as the school office, a classroom with walls, a cement
floor and a roof, and bathrooms without doors or toilets. Not the
greatest space for a couple hundred teenagers.
After
the first of the year, meetings were held with representatives from
the Ministerio
de Educación Pública and
the community was told that they needed to finish the bathrooms and
build two more classrooms or there wouldn't be a high school in La
Colonia and 300 students would need to find someplace else to go to
school. So about ten days before classes were set to begin, the
community scrambled to get the bathrooms serviceable and build two
more classrooms. It was at this point, when we saw the community
working so hard for something so crucial to the future of the
community, that we decided that we could at least mention the
possibility of writing a grant proposal, after all, it's not very effective to tell kids to stay in school if they don't have a school to stay in. Of course they were
receptive to the idea, so sometime in February of this year the
process of us battling red tape began. In actuality the community had
already been battling red tape for some time.
Usually
the Ministerio de Educación Pública provides
communities with assistance when it comes to building educational
institutes, but for that to happen the land that the institute is
built on needs to belong to MEP. Knowing this, our
community started the process of transferring the land that the new
high school is being built on to MEP well before the
flood caused the hurried move to the new site. However, the final
step of the process, a judge signing the paperwork that has been
sitting on his desk for at least months, if not longer, isn't
happening and doesn't appear to be happening anytime soon. So the
community is charged with paying for and building their own high
school that will (hopefully) one day be turned over to MEP. (I just heard that a school that started this process in 2003 just completed the process this year.)
With
the community on board, we contacted our program manager to discuss
writing a proposal to CRUSA, a
longtime supporter of Peace Corps volunteers' projects. Our project
team thought the idea was great and provided us with copies of past
proposals for similar projects that were funded. I tweaked an example
proposal to fit our community and submitted the first draft
(completamente
en español)
to our program department. Apart from some Spanish fixes, the major
changes they suggested were things that I copied exactly from the
example proposals. Slightly frustrated, I made the suggested changes
and with the addition of some flowery grant language by one of our
awesome bosses our proposal was written.
Along
with the narrative, a proposed budget also needed to be submitted.
The community was quick to get a estimate for materials from an area
hardware store, but getting numbers for labor costs was a completely
different case. The brother of the president of the junta (town council) was
listed in our proposal as the contractor so I figured getting
information regarding mano
de obra would
be a snap. After trying to go through the president multiple times, I
finally cornered his brother, the contractor, while he was working on
a project at the elementary school. He didn't have a number off the
top of his head, because he explained to me that different skill
levels garner different wages. Of course I was already aware of that,
I just wanted a ballpark number to slap on the grant. The proposal
was only to cover materials, so I just needed an idea of the
value of labor to show what the community was contributing to the
project. Days later, when we were at a friend's house waiting to
go rafting,
the phone rang. It was another member of the junta, he was at
our house to pick up lunch to deliver it to high school and so he
used our host mom's phone to call us and tell us labor for the
project should be about 2 million colones. With the final piece of
the puzzle in place, I submitted our proposal to Peace Corps. They
said that everything looked great, but we needed justification for
the cost of labor, not just a number in our proposed budget. So, I
was back to pestering the junta for an official document showing
the estimated cost of manual labor. I had already done most of the
work thus far, I really needed to see some initiative from the
community for their high school.
The wait for an
official estimate was interrupted by Mid Service Training. During MST
we were able to talk face to face with our program team about our
proposal. First, they said that the amount that a single volunteer could
request was now 5 million colones ($10,000), up from 2.5 million ($5,000). We had
already requested 5 million as a couple, but this meant that Tarah
didn't need to be listed as a co-coordinator of the project and she
could write her own proposal to CRUSA for a different project in the
future if she wanted to. They also said to be very direct (we were
told constantly during PST by the cultural trainer that Costa Rica is
a very indirect culture) with the junta about getting the written
estimate for labor. Upon arriving back in our community, I went to
the junta president's house daily and despite getting root
vegetables, fresh eggs and agua de pipa, I could not
get him to get me a written estimate. By the end of the week, he said
he had made some calls and if I went to the hardware store in Puerto
Viejo where we had gotten the original estimate for materials someone
could give me a written estimate. Since there aren't English classes
in the high school on Friday's I made the trip into town to track
down the estimate. At the hardware store, I went to the desk where
they make facturas pro formas and everyone said that
they didn't deal with mano de obra, only materials and I
would need to talk to a contractor. I explained that I was with the
high school in La Colonia and still nothing, finally I dropped José
Ángel's name and they called over another employee and I explained
the situation again and he said labor should be about 1.5 million and
they pulled up the original factura pro forma on the
computer and tacked on a line item of mano de obra.
Since months had passed since the original estimate was written,
prices of materials had fluctuated and the total cost had gone down
so the contribution for materials by the community was lower and the
new cost of labor was lower too, but fortunately the community
contribution still met the mandatory 25%.
The proposal was
finally ready to go to Peace Corps for their final approval before
being submitted to CRUSA. Of course, by the time that our proposal
was done, the Peace Corps staff member that approves and forwards the
proposals to CRUSA was on vacation. Thankfully, our program manager
just checked our final proposal and sent it to CRUSA without
waiting for Alvaro to return from vacation.
When Alvaro
returned to the office, he sent an email to all of Peace Corps Costa
Rica, saying that CRUSA is going through some restructuring, including changing the liaison between Peace Corps and CRUSA so
things might be a little bumpy for a while; also there was less than
$30,000 left to fund projects after squeezing an extra $25,000 out of
CRUSA; and the information given out at MST that volunteers could
request $10,000 was incorrect. Our hearts sank. We immediately
emailed Alvaro and asked if we could change our proposal to make
Tarah a co-coordinator of the project again or to request less
funds. He responded that we didn't need to worry and that we should
be receiving some really good news soon.
So, at the
beginning of August, about six months after mentioning the
possibility of getting some much needed funding for the construction
of the high school, we found out that our proposal had been approved.
There was a town meeting scheduled for that night, so I was pretty
excited to be able to tell the junta that they were now responsible
for managing 5 million colones. I didn't realize at the time, but
there were actually two meetings scheduled for that night, though the
membership of both of the groups is pretty much the same, I couldn't
seem to get all the right people in the same space at the same time,
so when things were drawing to a close and I had the president and
the treasurer in the same room, I told them that our proposal had
finally been approved. They were pretty happy to say the least.
The final step was
to go to San José with the president of the junta to sign a couple
of documents and CRUSA would deposit the funds into the council's
bank account. I setup the meeting through Alvaro for the next Tuesday
and the director of the high school agreed to drive us to the city so
we wouldn't need to take the bus.
At the CRUSA
offices, José Ángel was super excited and chatty as usual. I could
sense that the CRUSA representative really just wanted us to sign the
forms and be on our way, but she smiled politely as she listened to
José Ángel talk about all the big development plans the community
has. Of course there was a hiccup. There was a problem with the bank
account number that we had submitted with the proposal so we needed
to fix that and fax a letter with the correct number before the end
of the week. Usually CRUSA makes its deposits on Thursday afternoons,
but since that Monday was a holiday, we had until Friday. When we got back
to Colonia, I started the process of preparing a letter with the
correct information.
The information
that we were sent home with said that we needed to submit a special
form which we could request via email, so I requested that form and
was told that no form was needed, just a simple letter with the
account number, amount of the transfer and José Ángel's signature.
So I wrote a letter, had José Ángel sign it, faxed it and waited.
José Ángel is
super nice, but he is in his fifties and is taking classes to
complete his sixth grade education, so he doesn't really understand
direct transfers. He went to the bank to confirm that everything was
in order with the account. When he got back, I asked how things went,
and I understood that the transfer had gone through so I was
relieved. I emailed CRUSA and asked if they needed anything else from
us before the final report. They said that they weren't able to get
the transfer to go through. I went back so José Ángel's house and
finally saw some bank documents with the account numbers and a
balance that definitely didn't reflect 5 million colones having
been deposited. I compared the numbers on the document with the those
on the blank check and saw that the two documents had numbers with
zeroes in different places, at last the puzzle was solved. I scanned
the new document, changed the letter and emailed everything to CRUSA
again. No luck. The different account number that I had discovered
was not the account number used for transfers. At this point, I
realized I needed to go to the bank with José Ángel to get to
the bottom of things.
We went to the
bank with all the documents that we had and waited in line to meet
with a bank representative. When we finally got to the desk, I
explained the situation, how the bank document and the check had
different numbers so I thought that the other account number on the
check, the one that we needed, might also be incorrect. The bank
representative told me that they were just zeroes, so they didn't
matter. I wanted to ask if there was a difference between
10 mil ($20) and 100 mil ($200)
since the only difference was a zero, but I didn't. José Ángel
asked to get both of the account numbers, and the bank charged
him $1, not 500 colones, but a US dollar. I was
shocked that they couldn't give him the account information for free
and even more shocked that their fees were dollars. Once we had the
information, I asked if there was someone at the bank CRUSA could
call if they were still having problems with the transfer, she told
me there wasn't and we were on our way.
Since
it was Thursday, when we got back to Colonia from the bank, I rushed
to get things scanned and updated to hopefully get things submitted
before CRUSA did its weekly transactions and since we were going
on vacation the
following week. I sent a message saying that I had been to the bank
and everything should be in order and I didn't know what else we
could do on our end. Thankfully everything worked out and shortly
thereafter I received an email showing that 5 million colones had
successfully been transferred into the junta's bank account. ¡Por
fin!
With the money in
the hands of the junta it was now time to work on
spending it. During vacation in July, the junta had
taken advantage of an empty school to start construction, so some of
the the funds were earmarked for that. The rest of the funds would be
used to complete the classroom that was started and build the dining
hall/kitchen. In a meeting with the school director and the junta it
was announced that MEP was not allowing any
infrastructure projects to happen. We could not spend the money that
we had finally received.
After a couple of
weeks of not knowing if we could build or if we could make
infrastructural improvements or if we couldn't do anything, the
school director said he had news and that there would be a meeting
that night. The big news at the meeting was that he was being
transferred to another high school. He also said that we had
permission to build since the project was more than 2.5
million colones. He went on to suggest that the money be
transferred from the town's junta to
school's junta because then there would be more
checks and balances in place.
We decided to not
to move the money, since everyone on both juntas (pretty
much the same people) understood how the money was to be used and I
was keeping close tabs on everything. There were also concerns that
if the money was in the account of the school's junta,
MEP might be able to get their hands on it.
Before we were
able to break ground, MEP sent engineers to all of
the schools in the country to check and take photos of current
infrastructure. MEP then said that if even a nail
were added, legal action would be taken against the school. Since we
still had almost 4 million colones to spend and more
importantly a huge need to complete the new classroom and build a
dining hall/kitchen, we kept after MEP.
One Thursday
morning when I was at high school for English classes, our host dad
the janitor/secretary/assistant director/liaison to MEP/...
said that we had a meeting at MEP's regional office and
we would be leaving in about half an hour. I rushed home, told Tarah,
grabbed a quick lunch, and we met our ride to the office. The meeting
wasn't with who I thought it was going to be with, but our questions
were finally answered. We were told that MEP was
only allowing construction projects to be carried out if they were
overseen by one of MEP's engineers or architects who
would need to be paid 10% of the project cost. It's not in our budget
to pay someone to not do anything but give a thumbs up. We were given
a list of pre-approved maintenance/improvement projects that we could do as long
as each aspect didn't cost more than 2 million colones.
Because the new classroom already had its walls and roof, we would be
able to finish it, as well as finish three other classrooms that
aren't any more than walls, cement floors and a roof. I almost lost
it in the meeting, my voice got very shaky, it's just so frustrating, when we have the money,
we have skilled labor, and we have over 300 students that deserve a
high school instead of a construction site; why won't MEP just
let the community help it's youth?
We will be able to
do these projects as long as CRUSA approves our request to reallocate
the funds for improvements instead of new construction. As soon as I
got the final word that we couldn't build a dining hall/kitchen, I
started the process of amending our original proposal, with it being
Friday, I wanted to get as much done before the weekend as possible.
I emailed Alvaro to get his input and he thought it shouldn't be a
problem and sent a simple form for me to fill out. I filled out the
form, sent it back, and headed out to the high school to take
measurements and make a new materials list. I got back to the house
about 15 minutes before the bus left for Puerto Viejo, and emailed
Alvaro to tell him I was going to get a new estimate for materials
and would try to email it before the close of business. I grabbed my
paperwork, bus fare, and an apple and hopped on the bus. About a
third of the way to Puerto Viejo, I realized I didn't have my wallet,
which meant I didn't have money for the bus back to town, awesome.
I went to the
hardware store, and the guy at the factura pro forma desk
was super helpful and patient. I left with an estimate that nearly
equaled what we had left in CRUSA money, however it didn't add up to
the total of the original budget, but that was okay because I still
needed to get estimates for windows and doors. With the new factura
pro forma in my book bag, I started the nine mile
walk/jog/run under the afternoon sun back to Colonia. Luckily about a
mile in, someone offered me a ride to within a mile and half of town.
When I got home, I did some math to figure out materials for windows
and sent Tarah to the local hardware store to see if they had the
materials and could make a factura pro forma. While I ate
lunch, Tarah got numbers, but not a printed copy, because the store's
printer wasn't working. Fortunately, I was able to pick up a printed copy the next
morning.
We sent everything
to Alvaro on Monday morning and waited and waited and waited and then remembered that
it was Columbus Day, so the Peace Corps office was closed. The next
day we had a message from Alvaro that said so far so good, we just
needed a receipt that showed the value of the mano de
obra for the construction of the new classroom and a
estimate for the doors. As luck would have it, the guy that can
provide both of those things was out of town for the week, Monday is a
Costa Rican holiday, and Tarah and have to go to San José from
Tuesday to Friday this week. I have left a note for the new director
of the high school to see if he can track down an estimate for doors,
he said that he knows someone, and I'll try to get a receipt for
the mano de obra before we leave bright and early
Tuesday morning.
At every bump along the way, I just have to remind myself that all of this is worth it, because it's for the kids.
Hopefully soon there
will be follow up post here saying we've been approved and showing
photos of the improved classrooms.
Gymnasium serving as a temporary high school |
The current high school, minus the three uncompleted classrooms that are where that pile of gravel is |
The other three classrooms (the third one now has a roof and half a floor) |